Planning the transfer process has a very important function to ensure a successful transfer process.
Processes should be planned and carried out under controlled conditions and changes. We can define control as being the act of comparing the progress of the plan so that corrective action can be taken when any deviation from the planned performance takes place. An effective process is one that realizes the planned activities and achieves the planned results.
- Control: to compare progress against the plan so that corrective action can be taken in case a deviation occurs
- Evaluate: to determine or judge value or worth
- If you take no action in response to a deviation, you have a monitoring system, not a control system.
Feedback and evaluation
In order to have a successful planning process, we must have feedback. When drawing up the plan, we should ask for feedback from different people with different functions. They could give their views of our plan, any suggestions for improving it and if they may be influenced by its results or not.
However, such a process review should not only be conducted at the end of the project, but also at major milestones during our planning process. Process reviews should also help the team learn in order to improve their performance. (An example may be when we analyze needs, when we make the plan for implementation of the WBL-TOI process within our organization, when we define how to make the good WBL practice transfer). Assessment of the good WBL transfer process or planning it is done to determine the direction in which the transfer process should continue.
- What have we planned well so far?
- What do we want to improve (or plan better) in future implementation of the good WBL practice?
The evaluation and control system should also be designed with these questions in mind:
- What are the aspects of the work that it is most important to track and control?
- What are the critical points in the process at which controls should be placed?
- What are the main factors involved?
The quality assurance of the planning of transfer process of good work-based learning practices can be analyzed against the following criteria, for example:
- Expectations both of stakeholders and the targets of the organization
- National legislation requirements and WBL culture
- EQF and the EQARF requirements
Improvement actions
The evaluation and control system should focus on response. If you do not use the resulting information and take corrective actions, then it is only a monitoring process. If you realize that you did not take into consideration all the aspects when planning implementation of the good WBL practice in your organization and you do not revise your plan, then you are not exercising control over your planning process.
The time taken to answer is also important when planning the transfer of innovation process. The response to evaluation and control data must be timely. If action takes place too late, it can be ineffective.
An example of quality assurance tools applicable to a learning organization implementing a good WBL practice